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Although the reporting relationship of the speechwriters shifted between the Communications office and the External (Public) Affairs office, the papers of John Nevin and Gleaves Whitney have been gathered together here in the Communications Division series for ease of reference, and for continuity's sake. Throughout their employment, they served as speechwriters and so their papers have a unity based on function in support of that work. The papers of Rusty Hills, however, will be found in both the Communications and the Public Affairs Division Series, because he served as the Director of Communications for Engler's first term, and then as Director of the newly repurposed Director of Public Affairs for the second term.

The Communications Division series has been arranged into the following subseries: Press releases; News clips; John Nevin files; Gleaves Whitney files; John Truscott files; Speeches, Videotapes; and Sound Recordings.